Compare Business Phone Systems: A Look At Internet Lines Vs Traditional Lines And More

Efficient, cost-effective communication service is vital to a successful business. As business owners compare business phone systems, they find that new technology has welcomed alternatives to land lines. Internet lines offer many benefits over traditional ones, including a free business phone number. Seamless extension dialing between all locations on a private network, or even over a public computer, is typically much easier and less expensive. All offices can be connected together to serve as one large office, no matter how far apart they appear on a map. This new technology has started a communications revolution.

Various Types Of Internet Lines

The simplest and most common type of internet line is through an analog telephone adaptor (ATA), which allows a standard telephone to be connected to a computer or internet connection. It converts analog signals to digital ones by using the analog signal from a traditional telephone and transforming it into digital data to be transmitted over the internet. Most ATAs don’t require much set up, and can be easily done by the person who ordered it.

An internet telephone appears just like a regular version with a handset, cradle, and buttons. However, rather than utilizing the standard RJ-11 connectors, this option has an RJ-45 Ethernet connector. They connect directly to a router and contain all the hardware and software necessary to receive and make calls.

The last system only requires a computer, software, speakers, a sound card, and an internet connection. This ‘computer-to-computer connection’ makes a call through one computer to another, no matter the distance.

Telecommuting Employees Stay Connected

Along with providing a free business phone number, this type of system simply and inexpensively connects home-based workers to the main office. A telecommuting worker can directly connect to the office phone system via a high speed connection, such as a direct service line or cable internet. By having a telephone from the office at home connected to the internet, set up is complete.

Another option is for the employee to use a ‘soft phone’, software on their computer at home that operates like a telephone. The physical telephone, located anywhere in the world, becomes one of the communication points in the office system, including all the individual settings that worker has saved on their telephone at the office. When someone calls the office, the call automatically rings at the staff member’s home without the caller having any idea that the individual they are calling isn’t at the office.

Compare Business Phone Systems To Save Money

To compare business phone systems, getting a free business phone number and saving money must be listed as the major benefits. With an internet line, the cost of a home telephone is eliminated by sending calls over the internet instead of over the phone network. When a call is made through this type of connection, the voice is converted to a data stream that’s transferred over a broadband network. This service provides a free business phone number and doesn’t limit who can be called. Despite what some may think, a user isn’t restricted to sit in front of a computer to make phone calls. All systems include wireless handsets that work like cordless home telephones.

Long distance charges become obsolete with this setup. Local and national calls are usually all included in the monthly fee. Also, international calls don’t always incur additional charges, based on the provider and plan. Most come with additional features for no extra costs. Caller ID, call-blocking, three-way calling, and voicemail boxes that send e-mail alerts when you have a message waiting are just some of the included features.

Stay Connected While Traveling

With internet lines, traveling employees and managers can stay connected to the office by using the soft telephone on their laptop. Compare business phone systems to find that this feature is not available with land lines. The ability to be located anywhere in the world and receive calls just like you’re in the office is a big plus. A regular office telephone can even be added to the suitcase and set up on the traveler’s internet connection. This arrangement allows all of the employee’s settings and preset numbers to still be intact while on the other side of the world.

Six Myths About Cloud Phone Systems Debunked

Unless you want to reach out and hug your phone system, here are six myths that I would like to de-bunk once and for all about a premise system versus a cloud or hosted solution.

Cloud Phone System Myth # 1

If my old phone system works OK, isn’t it cheaper to stick with it until the old system dies?

When you factor in PBX maintenance, increasing carrier fees, and the cost of changes made during expansion and relocation, as well as being unable to exploit many new VoIP features that integrate with office productivity tools, you might be losing money by sticking with outdated systems.

Waiting for a forced change, such as discontinued equipment or the closing or merging of your current telephony provider, can result in a rushed changeover and possible costly downtime. By switching to Cloud Phone System, you can stay ahead of the game and remain competitive without hitting a bump in day-to-day operations. Making the switch can be easy and far less painful than propping up an old, outdated system.

Cloud Phone System Myth # 2

Isn’t VoIP just a consumer solution? I see ads for Vonage on TV all the time.

Today there are business-class VoIP providers with solutions specifically tailored for business use with high-quality IP phones and PBX features such as extension dialing, auto attendants, ring groups, conference calling and more. These solutions can now deliver crystal-clear audio anywhere in the world.

Integrating voice, video and data on a single, secure network keeps employees productive from wherever they work, without compromising security or quality of service.

Cloud Phone System Myth # 3

Why do we need a Cloud Phone System service? Can’t we all just use our cell phones?

The best VoIP providers already have apps that connect your cell phone into the office phone system, giving you mobility and all the advantages of a full business phone system. You can then use your smartphone as a business extension whenever you want to, and reroute the calls when you don’t. You never have to give out your personal cell number for business, and you can get business calls on your smartphone when you travel.

Cloud Phone System Myth #4

We can manage our system fine by ourselves. Won’t it cost us less and be more reliable?

Actually, most premise based systems now are sold with almost mandatory maintenance agreements. The agreements cover software patches and hardware defects. They don’t cover upgrades. They don’t cover moves adds and changes. In most cases, they don’t cover the labor involved to make basic changes. When you take a look at the total cost of ownership of a system, over the course of ten years, you will probably be paying as much in maintenance as procuring another whole system! If you factor in the cost of the labor involved, you are looking at a much larger cost of ownership.

Reliability is really where a cloud phone system shines through. Cloud companies house their systems in data centers. A data center has multiple forms of redundancy- power redundancy between multiple grids and failover to back up generators, multiple redundancy to backbone carriers, and proper ventilation and cooling. An average business cannot even begin to approach this level of redundancy economically. Additionally, data centers are secure from unauthorized physical access with sophisticated biometric security systems and manned 24.7.365 professional security personnel restricting entrance and egress.

As a result cloud service providers can provide a service level agreement that will guarantee quality of service to you- in writing and enforceable.

Cloud Phone System Myth #5

Won’t I have to re-cable my premises to accommodate a cloud phone system?

Most IP phones today have built in pass through hubs so that you can install phones wherever you have a Category 5 or better network computer cable. Additionally, most cloud providers now have apps that you can install on smartphones like the iPhone or Android platform that will make your network enabled smartphone operate as a cordless set-frequently at no extra cost.

Cloud Phone System Myth #6

A phone system is a phone system. They’re all the same. If they go down, I am out of service, right?

If your premise based system goes down for whatever, you will have to redirect your main number to a cell phone from your carrier. If you experience a cable cut, you will be down. If you experience a equipment malfunction from hardware or software, you will be down.

On a hosted platform, with 99.999% reliability in writing from the cloud service provider, you can have your extension ring to a cell phone and frequently that is either done through an online user portal or via a quick call to customer service. On many hosted systems, you can log in remotely via an app on a smartphone or via a dial in from a plain ordinary telephone line. Net result: you are never down.

Cell Phone Tracking Software

With the today’s technology, locating your loved one or simply someone who is important to you is possible through a cell phone tracking software. Call it spying or stalking but truth is this phone trackers could really come very handy especially in cases of emergencies. Whether you have valid reasons or not for tracking somebody’s mobile phone, fact remains that tracking software is available and hopefully will be put to good use.

There are several alternatives available to track a cell phone, study and decide which one is the most efficient to do the job. First option would be to install GPS tracking to a mobile phone. A GPS chip has to be placed at the back of the mobile unit; it is fairly small and is barely noticeable. As soon as the chip is positioned on the phone, power will be provided by the mobile phone itself. Read the instructions on how to install the GPS trackers to the phone carefully. The program GPS tracking you downloaded on your computer will be the one monitoring the signals. Most cell phone tracking software has to be activated after installation, just follow instruction prompted by the software. The precision of this software varies on the distance of the phone, it could be anywhere from a hundred feet to a couple of miles.

Other cell phone tracking software is available in the internet. Some offer 30 day trial period, giving you enough time for you to decide if it is useful or not. There is software that instantly starts tracking as soon as downloaded.

You probably have tons of queries about the cell phone tracking software and its capabilities. Mobile phones have to have a GPS feature for the software to work. Aside from tracking the mobile of a particular person, it can also be useful for photos and videos sharing with family and friends. Different cell phone tracking software can be downloaded for free, some requires license key activation which means you will have to pay for it and there are some that doesn’t cost anything. Before you proceed, make sure that your mobile phone matches the software. The software you will need depends on the operating system your unit requires; it could be Symbian or Android platform. Be aware of those important details.

The GPS cell phone tracking software is considered the best primarily because of the use of the satellites. This particular application is known for its correct and exact information with regards to the position and whereabouts of the cell phone device being monitored.

There are software programs who is said to be impossible to detect while monitoring information about the other person. Aside from the location trackers by GPS, this program’s added features are full access to the phone’s events, SMS text messages, both sent and received, web browsers and call logs. Read the comments and check the positive and negative feedbacks from people who have experienced using the particular cell phone tracking software would be helpful in making a choice. Be certain about the program you choose to download, there are several bogus programs going around the internet. Choose wisely.